How do I translate a medical report into English?
Send every relevant page in a readable scan, specify the intended recipient and deadline, and confirm whether the report needs certified translation.
Identify which medical documents are needed
A clinic, insurer, employer or public authority may request a particular record, such as a medical report, discharge summary, test result or vaccination record. Ask the recipient which documents and date range it needs before submitting files.
Confirm the target language, whether certification is required and whether the recipient has a preferred format. Translation is not medical advice and does not replace review by a healthcare professional.
Prepare clear and complete pages
Avoid cropping edges or using images with glare. If handwriting or a scan is difficult to read, mention it rather than guessing at the text.
- include all pages, attachments, tables and relevant test results;
- make sure dates, units, physician names and stamps are legible;
- include handwritten notes if they are part of the record;
- state the recipient, purpose and deadline so the quote can be assessed.
Protect sensitive health information
Medical documents contain sensitive personal information. Share only the pages required for the request and use the platform's secure document submission process. Do not post medical records in public messages or unrelated contact forms.
If you are unsure which pages are needed, ask the receiving clinic or insurer before uploading the files.
Check the translation before sending it
- verify names, dates, measurements and laboratory units against the original;
- check that abbreviations and handwritten sections are addressed;
- confirm whether the recipient needs a certified translation;
- ask the treating clinician about medical meaning or treatment decisions.
Frequently asked questions
Do medical reports need certified translation?
That depends on the clinic, insurer or authority receiving the report. Check its instructions before ordering.
Should I send test results with the doctor's report?
Include the results if the recipient asks for them or they are needed to understand the report. Ask the recipient which pages and date range it requires.
Can the translator explain a diagnosis or recommend treatment?
A translator translates the written information but does not provide medical advice. Discuss diagnosis, test results and treatment with a qualified healthcare professional.