Apostille or certified translation: what does your document need?
An apostille authenticates a public document for use abroad; a certified translation renders its content into another language. Some applications require both.
What does a certified translation do?
A certified translation communicates the content of a document in another language and is prepared in the form required for official use. Whether it must be certified, and by whom, depends on the authority receiving it.
A translation does not by itself authenticate the signature, seal or origin of the original document.
What is an apostille?
An apostille is a form of authentication used between countries that participate in the Hague Apostille Convention. It verifies the origin of a public document, such as the authenticity of a signature or seal. It does not translate the document or confirm the truth of its contents.
The required process can depend on the country where the document was issued and where it will be used. Some documents or destinations may follow different rules.
Can you need both?
Yes. A receiving authority may ask for the original document to be authenticated and for its content to be translated. The order and exact steps vary, so do not assume an apostille replaces a translation or that a translation replaces authentication.
- Ask the receiving authority whether it requires an apostille, another form of legalization, a certified translation, or more than one of these.
- Confirm whether authentication must be obtained before translation and whether the apostille itself must also be translated.
- Check whether the authority accepts an original, certified copy or electronic document.
What to include when requesting a translation quote
These details help the translator estimate the translation work. The receiving authority remains the source for confirming which authentication steps it accepts.
- the full document, including stamps, seals and attached pages;
- the country and institution where you will submit it;
- the target language and required format, if known;
- any instructions you received about apostille or certification.
Frequently asked questions
Does an apostille certify a translation?
No. An apostille authenticates specified details about a public document, such as a signature or seal. It does not translate the content or certify the accuracy of a translation.
Does every document for use abroad need an apostille?
No. Requirements depend on the document, issuing country, destination and receiving authority. Confirm the current requirements with the authority that will receive the document.
Should I translate the apostille too?
The receiving authority may require the apostille to be translated along with the document. Check its instructions before ordering.